Australia

Employment Hero Australian Payroll

The Employment Hero module synchronizes payslip accounting entries (e.g., expenses, social charges, liabilities, taxes) from Employment Hero to SotaERP automatically. Payroll administration is still done in Employment Hero. We only record the journal entries in SotaERP.

Important

KeyPay was rebranded as Employment Hero in March 2023.

Configuration

  1. Activate the Employment Hero Australian Payroll module (technical name: l10n_au_keypay).

  2. Configure the Employment Hero API by going to Accounting ‣ Configuration ‣ Settings. More fields become visible after clicking on Enable Employment Hero Integration.

    Enabling Employment Hero Integration in SotaERP Accounting displays new fields in the settings

    • You can find the API Key in the My Account section of the Employment Hero platform.

      "Account Details" section on the Employment Hero dashboard

    • The Payroll URL is pre-filled with https://keypay.yourpayroll.com.au. Please do not change it.

    • You can find the Business ID in the Employment Hero URL. (i.e., 189241)

      The Employment Hero "Business ID" number is in the URL

    • You can choose any SotaERP journal to post the payslip entries.

How does the API work?

The API syncs the journal entries from Employment Hero to SotaERP and leaves them in draft mode. The reference includes the Employment Hero payslip entry ID in brackets for the user to easily retrieve the same record in Employment Hero and SotaERP.

Example of a Employment Hero Journal Entry in SotaERP Accounting (Australia)

By default, the synchronization happens once per week. You can fetch the records manually by going to Accounting ‣ Configuration ‣ Settings and, in the Enable Employment Hero Integration option, click on Fetch Payruns Manually.

Employment Hero payslip entries also work based on double-entry bookkeeping.

The accounts used by Employment Hero are defined in the section Payroll settings.

Chart of Accounts menu in Employment Hero

For the API to work, you need to create the same accounts as the default accounts of your Employment Hero business (same name and same code) in SotaERP. You also need to choose the correct account types in SotaERP to generate accurate financial reports.