Pay by checks¶
Once you decide to pay a supplier bill, you can select to pay by check. You can then print all the payments registered by check. Finally, the bank reconciliation process will match the checks you sent to suppliers with actual bank statements.
Configuration¶
Activate checks payment methods¶
To activate the checks payment method, go to , and scroll down to the Vendor Payments section. There, you can activate the payment method as well as set up the Check Layout.
Note
Once the Checks setting is activated, the Checks payment method is automatically set up in the Outgoing Payments tabs of bank journals.
Some countries require specific modules to print checks; such modules may be installed by default. For instance, the U.S. Checks Layout module is required to print U.S. checks.
Compatible check stationery for printing checks¶
United States¶
For the United States, SotaERP supports by default the check formats of:
Quickbooks & Quicken: check on top, stubs in the middle and bottom;
Peachtree: check in the middle, stubs on top and bottom;
ADP: check in the bottom, and stubs on the top.
Pay a supplier bill with a check¶
Paying a supplier with a check is done in three steps:
registering a payment
printing checks in batch for all registered payments
reconciling bank statements
Register a payment by check¶
To register a payment, open any supplier bill from the menu . Once the supplier bill is validated, you can register a payment. Set the Payment Method to Checks and validate the payment.
Print checks¶
On your Accounting Dashboard in the Bank Journal, you can see the number of checks registered. By clicking on Checks to print you have got the possibility to print the reconciled checks.
To print all checks in batch, select all payments from the list view and click on Print.