United Arab Emirates

Installation

Install the following modules to get all the features of the United Arab Emirates localization:

Name	Technical name	Description
United Arab Emirates - Accounting	l10n_ae	Default fiscal localization package. Includes all accounts, taxes, and reports.
U.A.E. - Payroll	l10n_ae_hr_payroll	Includes all rules, calculations, and salary structures.
U.A.E. - Payroll with Accounting	l10n_ae_hr_payroll_account	Includes all accounts related to the payroll module.
United Arab Emirates - Point of Sale	l10n_ae_pos	Includes the UAE-compliant POS receipt.

Chart of accounts

Go to Accounting ‣ Configuration ‣ Chart of Accounts to view all default accounts available for the UAE localization package. You can filter by Code using the numbers on the far left or by clicking on Group By ‣ Account Type. You can Enable/Disable reconciliation or configure specific accounts according to your needs.

Important

• Always keep at least one receivable account and one payable account active.

• It is also advised to keep the accounts below active, as they are used either as transitory accounts by SotaERP or are specific to the UAE localization package.

  Code	Account Name	Type
  102011	Accounts Receivable	Receivable
  102012	Accounts Receivable (POS)	Receivable
  201002	Payables	Payable
  101004	Bank	Bank and Cash
  105001	Cash	Bank and Cash
  100001	Liquidity Transfer	Current Assets
  101002	Outstanding Receipts	Current Assets
  101003	Outstanding Payments	Current Assets
  104041	VAT Input	Current Assets
  100103	VAT Receivable	Non-current Assets
  101001	Bank Suspense Account	Current Liabilities
  201017	VAT Output	Current Liabilities
  202001	End of Service Provision	Current Liabilities
  202003	VAT Payable	Non-current Liabilities
  999999	Undistributed Profits/Losses	Current Year Earnings
  400003	Basic Salary	Expenses
  400004	Housing Allowance	Expenses
  400005	Transportation Allowance	Expenses
  400008	End of Service Indemnity	Expenses

Taxes

To access your taxes, go to Accounting ‣ Configuration ‣ Taxes. Activate/deactivate, or configure the taxes relevant to your business by clicking on them. Remember to only set tax accounts on the 5% tax group, as other groups do not need closing. To do so, enable the developer mode and go to Configuration ‣ Tax Groups. Then, set a Tax current account (payable), Tax current account (receivable), and an Advance Tax payment account for the 5% group.

Note

The RCM is supported by SotaERP.

Currency exchange rates

To update the currency exchange rates, go to Accounting ‣ Configuration ‣ Settings ‣ Currencies. Click on the update button (🗘) found next to the Next Run field.

To launch the update automatically at set intervals, change the Interval from Manually to the desired frequency.

Note

By default, the UAE Central Bank exchange rates web service is used. Several other providers are available under the Service field.

Payroll

The UAE - Payroll module creates the necessary salary rules in the Payroll app in compliance with the UAE rules and regulations. The salary rules are linked to the corresponding accounts in the chart of accounts.

Salary rules

To apply these rules to an employee’s contract, go to Payroll ‣ Contracts ‣ Contracts and select the employee’s contract. In the Salary Structure Type field, select UAE Employee.

Under the Salary Information tab, you can find details such as the:

• Wage;

• Housing Allowance;

• Transportation Allowance;

• Other Allowances;

• Number of Days: used to calculate the end of service provision.

Note

• Leave deductions are calculated using a salary rule linked to the unpaid leave time-off type;

• Any other deductions or reimbursements are made manually using other inputs;

• Overtimes are added manually by going to Work Entries ‣ Work Entries;

• Salary attachments are generated by going to Contracts ‣ Salary Attachments. Then, Create an attachment and select the Employee and the Type (Attachment of Salary, Assignment of Salary, Child Support).

Tip

To prevent a rule from appearing on a paycheck, go to Payroll ‣ Configuration ‣ Rules. Click on UAE Employee Payroll Structure, select the rule to hide, and uncheck Appears on Payslip.

End of service provision

The provision is defined as the total monthly allowance divided by 30 and then multiplied by the number of days set in the field Number of days at the bottom of a contract’s form.

The provision is then calculated via a salary rule associated with two accounts: the End Of Service Indemnity (Expense account) and the End of Service Provision (Non-current Liabilities account). The latter is used to pay off the end of service amount by settling it with the payables account.

Note

The end of service amount is calculated based on the gross salary and the start and end dates of the employee’s contract.

Invoices

The UAE localization package allows the generation of invoices in English, Arabic, or both. The localization also includes a line to display the VAT amount per line.