PAINPOINTS
Key Challenges in Operational Management for Companies
Hard To Controlling Profit/Loss
Revenue and costs are scattered across all departments.
Hindered Barriers to Scalability
Processes rely on individual and fragmental experience.
Fragmented Documentation
Documents are scattered in locations, making retrieval difficult.
Cash flow pressure
Manual tracking and delayed receivables increase financial risk.
Sota FMS - An Extensive Solution Tailored for
Freight Forwarders & Logistics Enterprises
With our intelligent integrated AI system, we offer a one-stop solution that caters to all the needs of freight forwarding businesses, big or small, simple or complex.
TARGET AUDIENCE
Who is Sota FMS built for?
Sota FMS is the solution for those who looking to break free from manual constraints.
Excel-based operations
For businesses struggling with using Excel spreadsheets, convenient but insecure, difficult to scale.
Fragmented systems
Unsynchronized data creates silos and requires time-consuming manual consolidation.
Outdated desktop software
Limited on-site access, lacking flexibility and modern AI integration.
FEATURES
Sota FMS Core Features
Discover the comprehensive ecosystem designed to streamline every aspect of your logistics operations, from sales to financial settlement.
CRM, Sales Staff Management
Manage sales opportunities and track staff KPIs efficiently.
Quotation Management
Instantly generate quotes and compare buying/selling prices.
Order (booking) Management
Seamlessly convert quotes into bookings and empower clients.
Job Management
House B/L, Master B/L, E-Manifest, Invoice, Packing List, B/L, C/O, Manifest, AN, DO,...
Financial Accounting
Manage cash flow and VAT with a fully integrated system.
Pricing Management
Centralize supplier pricing, compare costs, optimize purchasing decisions.
Debit Note & Credit Note
Auto-generate multi-currency notes linked to shipments.
Instant Reports
Access diverse real-time reports to monitor and support decisions.
CRM
Boost your sales performance with our Intelligent CRM platform
Visual Management
Manage sales opportunities effortlessly on an interactive Kanban interface.
Real-time KPI Tracking
Set up and track key performance indicators while reporting revenue.
Flexible Team Organization
Divide and manage your sales teams efficiently to optimize workflow.
360° Customer Insights
Track customer care progress (plan, calls, emails, meetings, quotes).
QUOTATION MANAGEMENT
Instant Quotations & Profitability Analysis
Compare buying/selling prices and preview shipment profitability instantly.
Send quotations to customers instantly directly from the system.
Track quotation volume, status, and progress.
ORDER (BOOKING) MANAGEMENT
Seamless Booking Conversion
& Client Tracking
Seamless Conversion
Initiate bookings directly or seamlessly convert them from existing quotations.
Comprehensive Details
Encompass comprehensive client details, internal operational information.
Integrated Email Dispatch
Facilitate the efficient dispatch of booking confirmations to clients.
Real-time Website Tracking
Empower clients to monitor the real-time status of their orders.
Unified Job & Bill of Lading Operations
Create shipment Jobs integrated with CRM and other modules.
Centralize all documents (Invoice, B/L, C/O, Manifest, DO, etc.).
Track profitability per shipment with clear access control.
AI OCR automatically reads bookings, extracts data, and populates Job information.
Automatically link Jobs, documents, and House B/L information.
Customize and print HBL, HBL Origin, and E-Manifest templates.
Flexibly search, filter, and manage HBLs.
Track buy/sell rates and automatically generate Debit/Credit Notes.
Track shipment status.
Automatically link Jobs, documents, and data from House B/L.
Integrate documents and payments for unified management.
Effectively control transportation and schedules.
Export customizable Master B/L templates.
FINANCIAL ACCOUNTING
Master Your Financial Health With Integrated Accounting Standards
Integrated Accounting
Seamlessly integrates with other modules and supports both automatic processes.
Comprehensive Operations
Manages all financial operations including cash flow, banking, VAT, payroll, e-invoicing...
Standardized Reports
Provides financial reports to enhance business decision-making capabilities.
Accuracy & Compliance
Ensures high data accuracy, automatic reconciliation, and compliance.
PRICING MANAGEMENT
Optimize Purchasing Decisions with Centralized and Flexible Pricing Control
Centralized pricing from multiple suppliers and carriers.
Flexible price edits and quick comparisons to optimize effectively.
Pricing workflows reducing manual work, smarter purchasing decisions.
View suppliers, routes, costs, POL/POD, and price validity all in one place.
DEBIT NOTE & CREDIT NOTE
Unified Receivables and Payables Management for Financial Tracking
Automated Link
Automated Debit/Credit Notes linked with Jobs and House/Master B/Ls.
Centralized Control
Centralized invoice, receivables, and payables management.
Easy Monitoring
Easy sending, printing, and monitoring via email with full audit logs.
Seamless Integration
Seamless Accounting integration for instant invoice creation and ledger posting.
INSTANT REPORTS
Empower Strategic Decision-Making with Comprehensive and Instant Analytics
Provide a diverse reporting system covering various aspects.
Quick and easy access to information whenever you need it.
Accurately monitor business performance to keep track growth.
COMPETITIVE ADVANTAGE
Sota Fms Key Benefits
By eliminating manual bottlenecks and unifying your sales and operations, we help you unlock significant growth and maximize profitability.
Automation
Improve your system’s automation up to 65% with FMS.
Boost your sales
Improve your sales to 200%, keep up with your customer relation.
Reduce wasting
Cut off up to 60% wasting time of operation.
Operation
Improve your team's efficiency to a new level.
INTEGRATION ECOSYSTEM
Extended module integration
Scale your logistics capabilities beyond the basics. Our platform seamlessly connects with essential business tools.
Project
Plan, track progress, and allocate project resources effectively.
API Integration
Connect your system effortlessly with other platforms via secure APIs.
Invoices
Create electronic invoices easily with just a few steps and effort.
Social Channels
Manage and publish content across your social media in one place.
Member of Leading Associations
We are committed to maintaining the highest standards by actively participating in the most prestigious logistics and technology organizations.
Success stories
By implementing the comprehensive Sota ERP ecosystem, they successfully digitized their entire workflow from Operation and CRM to Accounting—eliminating data silos and optimizing operational efficiency at scale.
Issue
The company handles a high volume of daily logistics operations with heavy reliance on manual paperwork, consuming significant human resources, time, and operating costs.
Solution
Implemented SotaERP, integrating Transportation, CRM, HRM, and Accounting modules to fully digitize end-to-end business operations.
Issue
The system used by the headquarters in Thailand was not suitable for transportation services in Vietnam. As a result, the Vietnam branch relied on manual paperwork and Excel, leading to time-consuming and inefficient operations.
Solution
Implemented Sota FMS, a logistics-focused ERP solution designed for Freight Forwarders, enabling LTU Vietnam to digitize operations through integrated Freight Management, CRM, Accounting, Reporting, and AI—fully aligned with local regulations and the Vietnam market.
Issue
FTF operated with a fully remote workforce and relied heavily on Excel and manual tracking, making it difficult for management to monitor sales performance and operational efficiency.
Solution
Implemented Sota FMS, an all-in-one logistics ERP platform that digitizes operations, enables clear role-based access, and provides real-time visibility into business performance through integrated Freight, Accounting, and Reporting modules—accessible anytime, anywhere via an online system.
Issue
The existing CRM failed to support logistics-specific workflows, resulting in fragmented customer data and missing critical operational information such as cargo volume, POL, and POD.
Solution
Implemented Sota CRMlog, a logistics-focused CRM solution that centralizes customer, sales, pricing, and quotation management to improve operational efficiency and sales performance.
Issue
Leopard relied heavily on manual processes and Excel due to the absence of a specialized logistics management system, resulting in operational inefficiencies and significant time loss in daily activities
Solution
By implementing Sota FMS, Leopard successfully digitized and streamlined its logistics workflows, enhancing operational efficiency, reducing manual workload, and enabling scalable business growth.
WHY CHOOSE US?
Decades of Expertise, Tailored for Logistics
We don't just provide software; we deliver innovative, automated solutions backed by 24/7 expert support to ensure your operations never stop.
Experienced in
IT industry
20+ years of IT experience delivering reliable consulting and implementation services.
Innovative
Technology Stack
Automate processes, reduce manual work, save time, and cut operational costs.
Expert Training &
24/7 Support
Dedicated experts ensure smooth onboarding, stable operation, and optimal performance.
Tailored
Solutions
Custom-built solutions designed to fit your workflow and solve real business challenges.
Let’s transform with 
The path to complete digitalization of the transportation and logistics industry
From only 11,000 vnd/day
