Synchronized and Integrated Business management platform

Every business model needs to be managed in their own way
October 18, 2023 by
Hung Tran

Starting a business is quite challenging with plenty of problems to deal with. The evolution of technology has contributed to the development of business management and changed totally our habits and behaviors in managing companies.

From using papers, manual decision to using tools to synchronize data and make decision based on analysis results. From manual contact between different departments to automatic workflow on software. From separated data to integrated data.

What is a synchronized and integrated business platform, and why it is important?

Firstly, we have to admit that data is a type of enterprise's property, which is more and more important. Customers' information, sales data... need to be categorized and synthesized to help business owners make more precise decision at right time.

How are you managing your business data? Where do you store the​m?

  • By excel files, by docs file..
  • In Google Drive, OneDrive, Dropbox, own server...

How do you make analysis report from your data? How long does this process take each time?

How do you inform your factory about sales orders?

How do you know exactly in real time your current available stock?

If you are facing these questions, that's when you need a synchronized and integrated system.

To imagine, let's start with an example.

Quotation -> Delivery

You are a steel manufacturers, if receive a request for quotation from one of your customers. What will you do next?

  • Create quotation
  • Quotation is confirmed
  • Material purchasing
  • Manufacturing
  • Quality check
  • Delivery

These questions need to be answered:

  • How do I know exactly how many available products in stock to inform the customer if we have enough for delivery?
  • If not available, how do I know when it will available?
  • How do I know the production cost to apply an affordable price to get company's margin?
  • How do I manage conversation history with customers?
  • How do I know if we have enough raw materials for manufacturing?
  • How do we know previous price and different price from different suppliers?
  • How do we know and manage arrival time of materials?
  • How do I know when I have materials for manufacturing?
  • How do I know which machines/factories are available for manufacturing?
  • When will I complete manufacturing to transfer to delivery?

Let's see how an integrated system deal with these above questions?

Via this example, we can imagine how an integrated system can help your business workflow from quotation until you deliver goods to customers?

Synchronized data

One different benefit of using an integrated system is you can have full overview of your business health via automatic report and visual dashboard without any action.

With an synchronized data system, you can have general view on sales situation, manufacturing, number of opportunities, accounting... and every information that you need to make decision or any in-time changes in your enterprise.

At this moment, everything changes day by day, you can loose customers and opportunities any time if you don't increase your competing capability by changing yourself.

But how?

ERP solution

Changing from traditional business to a modern business management requires not only technology but also other resources of your company: human changing, business model changing, and of course money.

Different from big and huge enterprise, small and medium enterprise, which accounts for the majority of Vietnamese economy, have less resources to do an grand ERP system. Fortunately, with the help of modern technologies, enterprises can easily access to an affordable business management without paying too much.

With the help of this platform you can manage almost your business processes and data to push your potential growth to a next level.

>>> Read more: Digital transformation road map for SMEs